The Bylaws specify how UAW Local 2865 and each Campus unit functions and governs themselves.
Meet your Elected Bylaws Committee:
The Bylaws Committee consists of one (1) member from each Campus Unit and is elected by the members of the Campus Unit for a term of one (1) year. Follow the link here to see the list of current committee members and find out about other committees you can consider joining!
Article 1: Name
Article 2: Constitution and Bylaws
Article 3: Fiscal Year
Article 4: Membership and Membership Meetings
Article 5: Powers of Administration
Article 6: Local Union Officers
Article 7: Executive Board
Article 8: Joint Council
Article 9: Bargaining Team
Article 10: Stewards
Article 11: Standing Committees
Article 12: Attendance
Article 13: Election Committee
Article 14: Local Union Elections
Article 15: Campus Unit Elections
Article 16: Eligibility for Elected Office
Article 17: Referendum
Article 18: Recall
Article 19: Appeals
Article 20: Budgets and Finances
Article 21: Local Union Employees
Article 22: Delegates From Local
Article 23: Amendments
Article 24: Meeting Procedures
Article 25: General
UAW Local 2865 Bylaws
Article 1, Name
Section 1. This organization shall be known as Local #2865, International Union, United Automobile, Aerospace, and Agricultural Implement Workers of America (UAW).
Article 2, Constitution and Bylaws
Section 1. These bylaws shall in all respects be covered by and conform with the Constitution of the International Union, UAW.
Article 3, Fiscal Year
Section 1. The fiscal year of the Local Union shall begin on January 1 and end on December 31.
Article 4, Membership and Membership Meetings
Section 1. Membership in this Local Union shall be extended to all graduate students and those employees in titles that come under the jurisdiction of this Local Union.
Section 2. Membership shall be defined as members in good standing as defined in the Constitution of the International Union, UAW.
Section 3. At least one regular membership meeting shall be called yearly with additional meetings called as required, in compliance with the Constitution of the International Union, UAW. Notice of the meeting time and location shall be given to the membership by e-mail, and by posting on the Local Union website, at the Local Union offices, and on selected bulletin boards at all Campus Units at least fourteen (14) days in advance for special membership meetings and thirty (30) days in advance for regular membership meetings.
Section 4. A quorum for membership meetings shall consist of one hundred (100) members including members from at least fifty percent (50%) of the Campus Units of the Local.
Section 5. Special membership meetings may be called by order of the Joint Council, Executive Board, or upon written request from at least one hundred (100) members from at least fifty percent (50%) of the Campus Units of the Local. The notice provisions of Section 3 of this Article shall apply.
Section 6. Campus Units shall have monthly membership meetings.
Section 7. Membership meetings will be held only during a Campus Unit’s academic year.
Section 8. Union dues are payable by members who are employed in positions represented by the Local. Union dues shall be 1.44% of gross pay per month.
Section 9. The initiation fee shall be set at ten dollars ($10).
Section 10. Any member employed in the unit whose dues are not paid by the end of one (1) calendar month shall automatically be suspended, consistent with Article 16 of the Constitution of the International Union, UAW. Reinstatement will be granted to members in good standing and will require a reinstatement fee equivalent to the initiation Fee.
Section 11. All members in good standing will be granted full voting privileges.
Section 12. Disclosure of union documents will be provided to members in a timely manner upon request to the Executive Board, with the exception of some material pertaining to personnel information, membership lists, grievances and legal matters. For documents pertaining to bargaining, see Article 9, Bargaining Team, Section 4.
Section 13. Strikes may only be called in a Campus Unit, by a two-thirds (2/3) majority of those voting, per Article 50 of the Constitution of the International Union, UAW.
Section 14. Each member in good standing of this Local Union has the right to nominate and vote, express opinions on all subjects before the Local Union, to attend all membership meetings and express views, arguments and opinions on all matters and business, including candidates for office, properly before the meeting; to meet and assemble freely with other members and generally, to participate in the activities of the Local Union in a responsible manner consistent with good conscience in order to present and discuss factually and honestly the issues and personalities upon which the membership must base its decisions. These rights shall at all times be subject to the rules of procedure governing meetings and other uniform rules and regulations contained in the Constitution, Bylaws and other official rules of the Local Union.
- A member in exercising the foregoing rights and privileges shall not take any irresponsible action which would tend to jeopardize or destroy, or be detrimental to, either the Local or International Unions as organizations, or their free democratic heritage, or which would interfere with the performance by this Local Union or the International Union of its legal or contractual obligations as a collective bargaining agent, or interfere with the legal or contractual obligations of this Local Union as an affiliate of the International Union. Violation or abuse of these rights and privileges of membership, or engaging in conduct prohibited by this section, shall be considered conduct unbecoming a union member.
- The membership shall strive to obtain the objectives set forth in the International Constitution and additional objectives as established as the policy of the International Union; to maintain free relations with other organizations; to do all in its power to strengthen and promote the labor movement; to cooperate with its Regional Director, International Representatives and help promote organizational activities.
Article 5, Powers of Administration
Section 1. The membership is the highest authority of this Local Union and shall be empowered to take or direct any action not inconsistent with the Constitution of the International Union, UAW or Local Union Bylaws.
Section 2. Between membership meetings or membership votes, the Joint Council shall be the highest authority of the Local Union and shall be empowered to act on behalf of the membership.
Section 3. Between meetings and votes of the Joint Council, the Executive Board shall exercise general administrative authority and shall be empowered to act on behalf of the Joint Council subject to subsequent approval of the Joint Council.
Section 4. Between meetings and votes of the Executive Board the President, in consultation with the appropriate officers and staff, shall exercise general administrative authority and shall be empowered to act on behalf of the Executive Board. All decisions taken by the President shall be subject to subsequent approval of the Joint Council or the Executive Board.
Article 6, Local Union Officers
Section 1. The elected Executive officers of the Local Union shall constitute the Local Union’s Executive Board and consist of the following: President, two (2) Vice Presidents, Recording Secretary, Financial Secretary, Sergeant at Arms, Guide, and three (3) Trustees. The Executive officers shall be elected at large statewide, by simple majority of votes cast, for two (2) year terms.
- One member in good standing from a northern campus unit (Berkeley, Davis, Merced or Santa Cruz) shall be elected to the office of Vice President servicing the northern campuses and one member in good standing from a southern campus unit (Irvine, Los Angeles, Riverside, San Diego, or Santa Barbara) shall be elected to the office of Vice President servicing the southern campuses. This Bylaws change shall take effect at the next election.
Section 2. It shall be the duty of each elected Local Union official to fulfill her/his various duties faithfully as provided in the Constitution of the International Union, UAW and Local Union Bylaws, and in implementation of Campus Unit and Local Union plans.
Section 3. Two members of the Executive Board shall be paid as a half time position, at an hourly rate, with health benefits and expenses, set by the Joint Council. Hourly rate is based on the actual hourly rate of a mid-scale TA at the Campus Units. The Executive Board shall designate two members of the Board every quarter/semester to the paid position, requiring a majority vote in the Executive Board. The Board members in the paid positions shall assume general administrative responsibility to ensure the functioning of the Board. No Board member shall take a paid position consecutively for more than one year. The Local Union shall pay salaries unless paid by the University of California or the International Union, UAW. Officers may choose to decline their salary for any specified period of time.
Section4. The President is responsible for the supervision of all staff, and shall be empowered to delegate whatever authority is necessary for efficient operation of the Local Union.
Section 5. In case of removal or resignation of the President, the Vice President who received the most votes will succeed to the Presidency. If the two Vice President positions are filled in a non-contested election or if the two Vice President positions are not filled during the same election cycle, the decision of which Vice President shall succeed to the Presidency, shall be determined by highest dues paying member percentage on her/his northern/southern campuses for the preceding month. If the Presidency becomes vacant during any month in which any campus is in summer break, then the Vice President with the highest dues paying member percentage in the preceding April shall succeed to the Presidency.
Section 6. If necessary for financial reasons, the Joint Council may suspend salaries and/or benefits of elected officers in the following order: the Executive Board positions, followed by Campus Unit Chairs, by dues paying member percentage of Campus Unit from lowest to highest.
Section 7. Officers with financial duties who work year-round, shall be required to take two weeks paid vacation (paid at their typical weekly FTE). These vacations must be staggered to allow for financial operations to continue and to allow for financial oversight.
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Article 7, Executive Board
Section 1. The Executive Board shall hold regular monthly meetings. Additional meetings shall be held upon request of three (3) or more officers of the Executive Board. Except in emergency situations seven (7) calendar days notice of the meeting shall be posted on the Local Union website.
Section 2. A simple majority of the Local Executive Board shall constitute a quorum.
Section 3. Minutes will be taken of all Executive Board Meetings by the Recording Secretary and shall be available to the Joint Council and the membership upon request.
Section 4. All decisions and recommendations of the Executive Board are subject to approval at the next Joint Council meeting.
Section 5. It shall be the duty of the Executive Board to see to it that all policies formulated by the membership, Joint Council or the Executive Board are duly executed.
Section 6. The Executive Board shall decide upon requests by Campus Unit Chairs and Campus Recording Secretaries whether to advance a grievance to arbitration.
Section 7. Every member in good standing shall be permitted to be present and observe Executive Board meetings, with the exception of confidential personnel information, membership lists, grievances and legal matters. S/he shall not be entitled to vote and shall have a voice only when called upon.
Section 8. The Executive Board shall review each issue of the Local union paper, and the Local union website, and where necessary shall take steps to bring the contents and policy of the paper and website into conformity with the policy of the International Union, as per Article 29, Section 7 of the UAW Constitution.
Article 8, Joint Council
Section 1. The Local Union Joint Council shall consist of the Executive Board members of this Local, as well as the Head Stewards elected from each Campus Unit.
Section 2. Each Campus Unit will elect one (1) more than one (1) Head Steward for each two hundred (200) members in good standing in the Campus Unit, or major fraction thereof, with a maximum of the number of Head Stewards to which the Campus Unit would be entitled if all individuals employed in the Campus Bargaining Unit were members in good standing, and a minimum of two (2).
- Each Campus Unit will elect a Campus Unit Chair and a Campus Recording Secretary, who will serve as Head Stewards for the first four hundred (400) members of the Campus Unit.
- Head Stewards will be elected by a simple majority of votes cast at the Campus Unit. Head Stewards will serve as Joint Council representatives for the Campus Unit.
Section 3. The Campus Unit Chair and Campus Unit Recording Secretary will be the first two Joint Council representatives for the Campus Unit. In addition to the duties of a head steward, the Campus Unit Chair shall have general administrative responsibility for the Campus Unit, and shall chair the Campus Unit Bargaining Team. In addition to the duties of a head steward, the Campus Unit Recording Secretary shall take minutes at Campus Unit meetings.
Section 4. Campus Unit Chairs, Campus Unit Recording Secretaries, and other Head Stewards will serve two (2) year terms.
Section 5. The membership of each unit shall be computed twice a year during the months of December and April. This computation is for the purpose of determining Campus representation to the Joint Council and apportionment of stewards. In the event that the computation would reduce the number of Joint Council representatives from a Campus Unit, that reduction will not take place until there is a Joint Council vacancy from that Campus Unit or the next recomputation, whichever is first.
Section 6. The officers of the Joint Council shall be the regularly elected officers of the Local Union.
Section 7. It shall be the duty of each member of the Joint Council to fulfill her/his various duties faithfully as provided in the Constitution of the International Union, UAW and Local Union Bylaws, and in implementation of Campus Unit and Local Union plans.
Section 8. The Joint Council shall call a regular quarterly meeting in October, January, April, and July at a location to be determined by the Joint Council at the previous meeting and posted on the Local Union website.
- In order to initiate the meeting, at least 40% of all elected officers, not counting vacancies, must be in attendance, without regard to whether absences are excused.
- Quorum for Joint Council meetings shall be defined as two-thirds of elected officers present at the meeting, or 40% of all elected officers, whichever is lower. Elected officers who arrive late and are recorded as being present shall be included in computer quorum.
Section 9. The Local Union membership is guaranteed the right to appeal any decision of the Joint Council by a referendum vote of the membership. See Article 17, Referendum and Recall of the Local Union Bylaws for the procedure.
Section 10. Minutes will be taken of all Joint Council meetings by the Recording Secretary and shall be available to the Joint Council and the membership upon request.
Section 11. The chair of the elections committee shall convene a meeting of all elections committee members not less than ten (10) days before any union election. At this meeting the elections committee will determine election procedures for the upcoming vote, to be decided by a majority vote. Any subsequent change to these procedures must be approved by a two thirds (⅔) vote of the elections committee. All times, dates, and locations must be set by the elections committee. The elections committee, in conjunction with campus leadership, is responsible to make sure all polling locations are staffed.
Section 12. In no case shall any member of the Joint Council cast more than one vote.
Section 13. Campus Units shall have the right to communicate directly with unit members, without going either through the Executive Board or the President. Each campus unit shall decide at a monthly membership meeting their process for sending out emails. All communication must clearly state that it originates from the Campus Unit, and not the Local as a whole. This means that Campus Unit elected leadership shall have direct access to email lists and phone lists for their campus membership.
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Article 9, Bargaining Team
Section 1. The Campus Unit Joint Council Representatives will function as Campus Unit Bargaining Teams. If there is a Local Union Bargaining Team, Campus Unit Chairs and the Campus Unit Recording Secretaries will represent each Campus Unit on the Team.
Section 2. The Bargaining Team members must present initial bargaining demands and the final contract to the membership for ratification.
Section 3. Specific bargaining updates will be provided to the membership by the Bargaining Team following bargaining sessions. Such updates shall include a summary of any tentative agreements and issues still outstanding.
Section 4. Upon request, the Bargaining Team will decide by majority vote whether to release additional information and documents pertaining to bargaining.
Article 10, Stewards
Section 1. All members in good standing under the jurisdiction to be represented by the Steward shall be eligible to vote for the Steward.
Section 2. Each Campus Unit shall elect one Steward for in the order of every fifty (50) members in good standing, or major portion thereof, with a maximum of the number of Stewards to which the Campus Unit would be entitled if all individuals employed in the Campus Bargaining Unit were members in good standing, and a minimum of four (4). Each Campus Unit will determine the apportionment of its Stewards, but where possible Stewards should be allocated by hiring unit. The apportionment of Stewards shall take place simultaneously with the computation of membership that determines Campus Unit representation to the Joint Council, as described in Article 8, Section 3.
Section 3. All Stewards must attend a Local Union grievance handling training session prior to being the sole representative on any grievance.
Section 4. It shall be the duty of each elected Steward to fulfill her/his various duties faithfully as provided in the Constitution of the International Union, UAW and Local Union Bylaws, and in implementation of Campus Unit and Local Union plans.
Section 5. Stewards will serve two (2) year terms.
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Article 11, Standing Committees
Section 1. The Local Union shall have the following standing committees:
Citizenship and Legislative Committee
Civil Rights Committee
Community Services Committee
Consumer Affairs/Union Label Committee
Health and Safety Committee
Other Committees shall be established as needed by the Joint Council.
Section 2. Except for the Bylaws Committee, the Chairs of the Committees are elected by the members of the Committee. Committee meetings are open to all members.
Section 3. Committee meeting times and locations will be posted at least seven (7) days prior to the meeting time on the Local Union website. Except for the Bylaws Committee whose members are elected, the Joint Council shall appoint members to other committees. All Committee members are expected to attend meetings.
Section 4. These committees shall perform all duties assigned to them by the Constitution of the International Union, UAW, Local Union Bylaws, and such additional duties pertinent to the Committee as they may be directed to perform by the Joint Council.
Section 5. All Committees shall have attendance records and written minutes.
Article 12, Attendance
Section 1. Any member of the Joint Council, Executive Board, Bargaining Team, Stewards or any Committees of the Local Union will be removed from office if she/he misses two (2) of three (3) consecutive meetings of the same body, unless excused for cause by the Local Union Excuse Committee, which will be comprised of the members of the Executive Board. The terms for cause will be determined by the Excuse Committee. Members of the Executive Board requesting an excused absence may not serve on the Excuse Committee evaluating that request. Where a member is removed from office for failure to comply with the established attendance rules, s/he shall not be eligible to run for any elective position from which s/he was so removed for the remainder of the term of office except as a delegate to the International Constitutional Convention. If the decision of the excuse committee results in the removal of the officer, and that decision is overturned through the appeals process, the officer shall be made whole for all losses.
Article 13, Election Committees
Section 1. All Local Union elections, strike votes, and contract ratification votes shall be held under the supervision of a democratically elected election committee. The election committee shall be responsible for the publication of notice for nominations and elections, the verification of eligibility for candidates, the organization and supervision of election proceedings, and the counting of ballots.
Section 2. The election committee shall consist of one (1) member in good standing elected from each Campus Unit. The term of office for the election committee shall be one (1) year. The Chair of the election committee is elected by the members of the committee.
Section 3. A meeting of the general membership of each Campus Unit shall be called for the purpose of nominating and electing Local Union election committee members. Notice of these meetings shall be distributed at least seven (7) days in advance by e-mail, and by posting on the Local Union website, at the Local Union offices, and on bulletin boards at all Campus Units.
Section 4. All members in good standing shall be nominated automatically for the elections committee. Any member in good standing may accept nomination at a Campus Unit membership meeting called for the purpose.
Section 5. The election of election committee members at each Campus Unit shall be held immediately on the close of nominations. One (1) election committee member from each Campus Unit and one (1) alternate election committee member shall be elected by plurality within that Campus Unit.
Section 6. A vacancy on the election committee shall be filled by the alternate member of the election committee from that Campus Unit.
Section 7. Alternate members of the election committee shall assist in the conduct of the election as needed. The election committee may also recruit and supervise volunteers as needed to assist in the conduct of the election, including overseeing ballot boxes, conveying ballots from the polling place to the location where the ballot count is held, and counting ballots for Campus Unit Elections. In no case shall such volunteers be candidates for office in the election.
Section 8. No member or alternate member of the election committee shall be eligible to run for any office in any election that the committee supervises. In the event that a person serving as a member or alternate member of the election committee seeks an office, she or he must resign the position on the election committee prior to accepting nomination for that office.
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Article 14, Local Union Elections
Section 1. Elections for Local Union officers, including the officers of the Executive Board and the Joint Council, shall take place in May 2017 and every two (2) years thereafter. Installation shall take place at the next Joint Council or Executive Board meeting following the election, except as otherwise authorized by the UAW International Executive Board.
Section 2. The members of the Local Union shall be notified promptly for nomination and election of Local Union officers. The notice shall be announced at Campus Unit membership meetings, and shall be distributed by e-mail, and by posting on the Local Union website. The notice shall include the dates, times, and places of the election and possible run-off elections, the date and time of the close of the nomination period, and instructions for accepting nomination as described in this Article.
Section 3. All members shall be nominated automatically for all Local Union offices. Any member may accept nomination by submitting in writing a statement of acceptance according to the policies approved by the Election Committee. The statement of acceptance shall state how his or her name should appear on the ballot. Each member accepting nomination may also submit a candidate statement of up to five hundred (500) words. The deadline for statements of acceptance and candidate statements shall be no sooner than seven (7) days after the notice for nomination. After the deadline on accepting nominations has expired, no election of write-in candidates shall be accepted. Election of all Local Union officers shall require a majority of the votes cast for the office.
Section 4. Candidate statements and sample ballots of eligible candidates shall be distributed simultaneously no later than seven (7) days before the election, by posting on the Local Union website. Candidate statements shall be made available during the election at each polling place.
Section 5. Apart from the resources described in this Article that are to be provided equally to all candidates, no other Local Union resources may be used by any candidate to campaign for Local Union office.
Section 6. The election shall be held no sooner than fourteen (14) days after the close of nominations. It shall be conducted by secret ballot, and balloting shall be conducted so as to afford all members a reasonable opportunity to vote. Every member must personally cast her/his vote.
Section 7. Upon the close of the polls, all ballots shall be conveyed promptly to one location for the ballot count, unless the ballot is only for Campus Unit representatives. The election committee shall count the ballots.
Section 8. Each candidate may designate one (1) member of the Local Union to be present at the ballot count as a challenger.
Section 9. Following each election, the election committee shall report in writing a canvas of the results of the election to the Joint Council and at Campus Unit membership meetings. Results shall be released electronically and at Campus Unit membership meetings. No protests to election shall be considered unless raised within seven (7) days of the closing of the polls or at the next Joint Council meeting or Campus Unit membership meeting, whichever is later. A protest must either be in writing, or made at the Joint Council meeting. If written, the protest must be actually received by the Local Union Election Committee before the deadline.
Section 10. The membership may order a new election, either in acting upon a protest or in ratification of a recommendation of the election committee. In the event the membership should order a new election, the matter shall be submitted to the President of the International Union, UAW, in accord with the Constitution of the International Union, UAW.
Section 11. A special election shall take place in the months of October or April, as warranted by vacant positions. If any elected position other than President becomes vacant between September 16 and March 15, that office shall be filled in an April vacancy election. If any elected office other than President becomes vacant between March 16 and September 15, that office shall be filled in an October vacancy election. In those years with regularly scheduled elections, no April special election shall be held, and in those years any elected office other than President that becomes vacant after September 15 of the previous year shall remain vacant until the regularly scheduled election. The same policies and procedures shall apply to special elections and regularly scheduled elections.
Section 12. Election to an office is considered an automatic resignation of currently held positions. This does not apply to positions that can be concurrently held. The only positions which can be concurrently held are:
- An Officer position and a position on a Committee
- An Officer position and a paid organizing or clerical position within the Union.
Section 13. Officers shall be sworn in at the bodies at which they serve. For example, Joint Council members shall be sworn in at either the Joint Council or campus membership meetings. Executive Board members shall be sworn in at Executive Board meetings or Joint Count meetings. Stewards shall be sworn in at the campus membership meetings. Any officer can be sworn in at the statewide membership meetings.
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Section 14. For regularly scheduled elections, Officers shall assume their roles and responsibilities at their installation ceremonies (pursuant to Article 14, Sections 1 and 13). For special elections, Officers shall assume their roles immediately following the results of the election.
Article 15, Campus Unit Elections
Section 1. Election for Stewards shall take place by secret ballot.
Section 2. Election for Stewards shall be supervised by a democratically elected Campus Unit election committee. The chairperson of the Campus Unit election committee shall be the Campus Unit member of the Local Union election committee.
Section 3. The membership at each Campus Unit may determine its own election procedures for Stewards, consistent with the elections rules established by these bylaws and the Constitution of the International Union, UAW.
Section 4. Campus Unit elections shall take place only during a Campus Unit’s academic year.
Article 16, Eligibility for Elected Office
Section 1. All candidates standing for elected office of the Executive Officers of the Local Union must be members and have been in continuous good standing for one (1) year prior to accepting nomination. The requirement for continuous good standing will be effective September 1st, 2001.
Section 2. All other candidates standing for elected office of the Local or a Campus Unit must be members and have been in continuous good standing for ninety (90) days prior to accepting nomination. The requirement for continuous good standing will be effective June 1st, 2001.
Section 3. All candidates who were elected for office must, if applicable, follow the resignation procedures outlined in Article 14, Section 12, for positions which can not be held concurrently.
Section 4. No member may serve as a member of Executive Board for more than four (4) years. No member may serve as a Campus Unit Chair for more than four (4) years.
Article 17, Referendum
Section 1. A referendum vote of the membership may be held on any action of the executive board or the Joint Council. Such a referendum vote shall be scheduled within thirty (30) days from the presentation to the Recording Secretary of a valid referendum petition, except that no referendum vote shall be held during the months of June, July, August, or September. If a valid referendum petition is presented after May 1 but before September 2, then the referendum vote shall be scheduled for the month of October. The members shall be properly notified of the place, date, and time for any referendum vote at least fifteen (15) days prior to the vote.
Section 2. A valid referendum petition must clearly and specifically describe the action of the executive board or the Joint Council that is in question, and must be signed by twenty percent (20%) of the members in good standing, including members from at least fifty percent (50%) of the Campus Units.
Section 3. The referendum vote shall be by secret ballot. In order to repeal the action on which the referendum is held, at least thirty percent (30%) of the members in good standing must participate in the election, including members from at least fifty percent (50%) of the Campus Units. A two-thirds majority of ballots cast shall then suffice to repeal the action on which the referendum is held.
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Article 18, Recall
Section 1. A Local Union officer against whom charges have been filed in accordance with the trial procedure established by the Constitution of the International Union, UAW may be suspended from office pending the outcome of the trial, by a two-thirds (2/3) vote of the Joint Council.
Section 2. A steward or Campus Unit representative to the Joint Council may be recalled by the members she or he represents for failure to perform the duties of the office. In order to recall a Steward or Campus Unit Joint Council representative, at least twenty- five percent (25%) of the members she or he represents must sign a valid recall petition, setting forth specific complaints of the Steward’s or Campus Unit Joint Council representative’s failure to perform the duties of the office, and must file such petition with the Local Union Recording Secretary.
Section 3. A special meeting for recall shall be held within thirty (30) days of the filing of such a petition, except that no such special meeting for recall shall be held in the months of June, July, August, or September. If a valid recall petition is presented after May 1 but before September 2, then the special meeting for recall shall be scheduled for the month of October. The members shall be properly notified of the place, date, and time of any special meeting for recall at least fifteen (15) days prior to the meeting.
Section 4. A two-thirds (2/3) vote of the members present at such a special meeting for recall shall be required to recall. Quorum for such a meeting shall be twenty-five percent (25%) of the members in good standing eligible to vote for the office in question.
Article 19, Appeals
Section 1. Consistent with the Constitution of the International Union, UAW, a member feeling her/himself aggrieved by any action, inaction or decision of the Local Union, Campus Unit, or one of its representatives must initiate her/his complaint or appeal within thirty (30) days of the time s/he is aware, or reasonably should have been aware of the action, inaction or decision. This appeal shall be made to the membership or delegate body immediately responsible for the official, officer action or decision under challenge.
Section 2. A member who files an appeal at the Campus Unit shall be able to appeal to the Local Union within thirty (30) days of the response of the Campus Unit.
Section 3. The Executive Board or Joint Council shall refer the matter to the Bargaining Team if it involves collective bargaining. Otherwise, the Executive Board or Joint Council shall, themselves, consider the matter.
Section 4. Whichever of these bodies the matter is referred to shall consult with the grievant and permit her/him full opportunity to be heard prior to making a decision.
Section 5. Within thirty (30) days of receiving notice of such decision, the grievant may appeal further by submitting her/his appeal to the Recording Secretary in writing for consideration by the membership at the next statewide membership meeting or Joint Council meeting, whichever is sooner.
Section 6. An appeal from the decision of the Local Union may be made to the International Executive Board of the UAW.
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Article 20, Budgets and Finances
Section 1. The Joint Council shall decide budgets for the Local Union.
Section 2. The Joint Council shall issue budgetary guidelines for Campus Units, for such items as copying, flyers, postage and room rentals.
Section 3. The President and the Financial Secretary are authorized to approve expenditures of up to $1000, and pay ordinary operating expenses of the Local Union. The President and Vice-Presidents will be reimbursed up to a maximum of $150 per month for cell phone calls for Union business. A bill will be submitted on a monthly basis for reimbursement.
Section 4. The yearly budget shall contain, at a minimum, the equivalent of one half time position, with health benefits and expenses (such as fee remission), as based on the actual hourly rate of a mid-scale TA at the Campus Units, to be allocated by the Campus Unit. Each Campus Unit will be tasked with developing their own fair and democratic process for allocating this funding, to be approved every term at a campus Monthly Membership Meeting (as defined in Article 4). This decision can be appealed, as per Article 19. Each Campus Unit will be responsible for reporting their allocation in a timely manner to the Executive Board, or their delegated designee, for the purpose of creating appointment letters.
Section 5. No one member can have the equivalent of over 50% FTE appointment through the Union. Members can not have more than one paid position from the Union at a given time.
Section 6. UAW Local 2685 employees shall be entitled to midrange dependent coverage for their dependents.
Section 7. Advance approval of the Joint Council is required for reimbursement of travel and related expenses. If approval is required before the next Joint Council meeting, the Executive Board shall have authority to approve.
Section 8. No agent or official of the Local Union or Campus Unit is authorized to execute a real estate lease, deed, service or maintenance contract or other long term agreement unless the proposed agreement has been reviewed by an outside expert or attorney and has been approved by the Executive Board.
Section 9. Reimbursement for per diem expenses when travelling on Union business shall be provided to elected Union officials as follows:
Hotel/Motel: All overnight hotel stays and hotel/motel rates must be approved by the Executive Board in advance, except in emergency situations. A person cannot be reimbursed for more than one room per night of stay.
Meals: when authorized to travel more than 100 miles from home or required to stay overnight (with the exception of meetings required by the bylaws) per diem reimbursement rate shall be 75% of the corresponding per diem rate paid by the international union.
Transportation: all travel must be approved by the Executive Board or President in advance. Tolls with original receipts will be reimbursed for authorized travel. Authorized travel by car exceeding 50 miles will be reimbursed at the average between the IRS business mileage rate and the IRS medical and moving mileage rate. Transportation to, or parking at, an airport will be reimbursed with receipt when traveling on Union business; the mode of transportation to and from the airport must be approved in advance. Airport parking will be reimbursed at the cost of the mid-range parking option; this rate will be determined by the Financial Secretary and President. Car rental for authorized travel will be reimbursed for a maximum of $50 per day, plus the cost of gasoline, where there is a clear necessity for the rental. Rental cars must be on the UAW Buy List in order to be eligible for reimbursement. The cost of public transportation as an alternative to car travel will be reimbursed where necessary. Exceptions to any of these rates must be approved in advance.
Lost time: this is not paid except in cases where the Union’s business cannot be done without loss of wages paid by the employer. In these cases, prior approval, including amount of wages and dates of lost time, must be granted by the Executive Board. Lost time will be paid at an hourly rate is based on the actual hourly rate of a mid-scale TA at the Campus Units.
Article 21, Local Union Employees
Section 1. The Executive Board may appoint and remove non-elected Local Union employees as necessary to carry on the business of the Local Union. All service and organizing staff must be members in good standing for ninety (90) days. The requirement for continuous good standing will take effect on August 1st, 2012. Requests for additional Campus Unit staff shall be made by Campus Unit Chairs to the Executive Board. Appeals of Executive Board decisions about staffing shall be made to the Joint Council.
- Local Union employees shall be paid at the following rates: Organizing staff shall be paid at the rate of a mid-scale TA. As of January 2010, the current salary for .5 FTE is $5673.80/quarter and $8252.80/semester.
Clerical staff shall be paid at the rate of a mid-scale Reader. As of January 2010, the current hourly rate for clerical staff is $16.04.
The statewide office manager shall be compensated at a rate consistent with comparable unionized positions in the city the statewide office is located in. As of January 2010, the current annual salary is $68,203.20.
This amount is subject to yearly wage increases equal to the percentage received by ASEs.
- Local Union employees shall be paid at the following rates: Organizing staff shall be paid at the rate of a mid-scale TA. As of January 2010, the current salary for .5 FTE is $5673.80/quarter and $8252.80/semester.
- If Educational and Registration fees are not covered by the University or another source, the cost of said fees shall be reimbursed on a monthly basis for all service and organizing staff and paid officers, upon submission of a receipt, at the level equivalent to what ASEs employed at 25% or higher receive in fee remissions from the University.
- If benefits are not covered by the employer or another source, the cost of GSHIP is reimbursed for all employees upon submission of a receipt. If GSHIP is not available, Local Union Employees may also receive a Kaiser Permanente Health Care plan of approximately equivalent price.
- Local Union Employees are employed for 10 months of the year with the exception of the Financial Secretary who will work 12 months of the year. Employees will be reimbursed for 2 weeks between July and September when they are not on payroll provided they are responsible for the duties of their campus offices for the summer months.
Section 3. No member may be employed at greater than 100% time for Local Union business.
Section 4. The Union observes the following days as holidays:
- January 1
- Third Monday in January (Martin Luther King’s Birthday)
- Cesar Chavez Holiday, on the last Friday in March
- May 1 (International Worker’s Day/May Day)
- Third Monday in May (President’s Day)
- Last Monday in May (Memorial Day)
- Fourth of July
- First Monday in September (Labor Day)
- November 11 (Veteran’s Day)
- Thanksgiving Day
- Friday following Thanksgiving Day
- December 24
- December 25
- December 31
Article 22, Delegates From Local
Section 1. All delegates to conventions of the International Union, UAW shall be chosen pursuant to Article 8 of the Constitution of the International Union, UAW.
Section 2. The Joint Council shall appoint delegates to Community Action Program state, county or city councils.
Article 23, Amendments
Section 1. The Bylaws Committee shall consist of one (1) member from each Campus Unit who shall be elected by the members of their Campus Unit for a term of one (1) year.
Section 2. Members may introduce amendments to the bylaws at a Joint Council meeting. The amendment must be presented in writing at least seven (7) days prior to said Joint Council meeting and must clearly set forth the specific change(s) sought. After all other discussion and motions pertaining to the amendment, it shall be motioned for referral to the Bylaws Committee by a simple majority.
Section 3. The Recording Secretary, or their designee, shall promptly inform the Bylaws Committee of all proposed amendments. The committee will arrange a meeting at least seven (7) days before the next Joint Council meeting, and circulate information about this meeting to the membership in accordance with Article 11, Section 3.
Section 4. The Bylaws Committee shall create a report, in writing, for the Joint Council. The committee’s task is not to evaluate the merits of the amendment, but simply to determine if it conflicts with any other existing bylaws or the UAW Constitution. Accordingly, the Bylaws Committee may suggest changes to the amendment such that the amendment better comports with those documents. The Bylaws Committee, after reviewing the amendment, shall automatically refer it back to the Joint Council.
Reports of the Bylaws Committee do not need to be unanimous and can reflect divergent views. Individual members are also welcome to provide their own individual written reports to the Joint Council.
Section 5. The proposed amendment shall be automatically added to the agenda of the Joint Council meeting following its initial proposal. Notice of that meeting must contain a notice of the particular Bylaw amendments that will be considered. At that meeting, the Bylaws Committee report shall be read to the Joint Council for consideration.
Section 6. Any changes to the amendment that were suggested by any member of the Bylaws Committee may be approved by a two-thirds (2/3) vote of the Joint Council. No changes to the amendment except those suggested by the Bylaws Committee shall be considered at this succeeding meeting. The final amendment shall be considered adopted after an approval by two-thirds (2/3) of those voting.
Article 24, Meeting Procedures
Section 1. Per Article 42 of the International Constitution, questions of a parliamentary nature shall be decided by Robert’s Rules of Order.
Section 2. The following Order of Business is suggested, but it may be altered:
Roll call of officers
Reading of the minutes of the previous meeting
Report of Financial Secretary
Reports of officers, committees and delegates
General announcements and communications
Good and Welfare
Does anyone know of a member out of work or in distress
Article 25, General
Section 1. All Local Union Officers, Committees, Stewards and other members handling funds or other property of the Union shall, at the completion of their duties, turn over all papers, documents, funds, and/or other union property to the properly constituted Local Union Officers.
Last Revised January 24, 2016